Pre-Summer Checklist: Preparing Your Commercial Property for the Hot Season

Preparing your commercial property for summer is important for maintaining aesthetics, managing budgets, and preventing unnecessary renovation and repair costs. Spring is the perfect opportunity to address any issues that may have arisen during winter and ensure your property management efforts are on track.

Undertaking regular maintenance during seasonal changes can save you a lot of time, money, and hassle, and ensure that your commercial property remains in tip-top condition for the hot season ahead.

HVAC System Maintenance

As the summer starts to crest the horizon, it’s best practice to double-check that your commercial property’s HVAC system is in optimal condition. This not only keeps your occupants comfortable but also reduces your operational costs. Here’s how to maintain your HVAC system effectively:

  1. Professional Maintenance: Begin by scheduling a professional inspection. This should include checking and cleaning coils, inspecting filters for proper airflow, and looking for signs of mould. A professional can also check for leaks and ensure that both the condenser and evaporator coils are functioning properly.
  2. DIY Checks and Adjustments:
  • Replace air filters monthly to maintain air quality and system efficiency.
  • Clear the surroundings of the outdoor unit to ensure unobstructed airflow.
  • Regularly clean both indoor and outdoor units to remove dust and debris.
  • Ensure the condensate drain is clear, allowing water to flow away easily.
  • Inspect ductwork for cleanliness and sealed connections.
  • Install a programmable thermostat to better manage cooling costs and efficiency.
  1. Regular Maintenance Tasks: These include tightening loose components, lubricating moving parts, cleaning the drip pan and condensate line, and adjusting controls. It’s also important to clear away any vegetation, bird droppings, and tree debris from around the unit, especially after the summer ends.

Adhering to this maintenance schedule not only ensures your HVAC system is ready for the summer but can also reduce maintenance costs by up to 20%. For properties with older systems, think about upgrading to improve energy efficiency. Integrating smart building controls can also offer real-time data on energy usage, helping you make informed decisions about managing your commercial property more effectively.

Roof and Gutter Inspection

Winter brings with it all kinds of debris that can cause issues with your roof and gutters. To ensure the structural integrity and functionality of your commercial property, you’ll need to conduct an inspection on them. This can help you avoid costly repairs and damage. Here’s a structured approach to tackle roof and gutter inspection effectively:

Roof Inspection Checklist:

  • unchecked Start with a visual inspection for missing, broken, or damaged shingles, signs of rusting, and any animal homes or other visible signs of damage. This includes checking the roof deck, surface membranes, vents, and metal flashing.
  • unchecked Inspect the interior of your property for water damage signs, which could indicate roof leaks.
  • unchecked Look for ponding water, holes, cracks, blisters, and uplifted seams on the roof, and ensure all seams and fasteners are intact. Inspect terminations in parapet walls, the roof edge, fascia/coping, and expansion joints for any irregularities.

Gutter Maintenance:

  • unchecked Clear gutters, drains, and downspouts of branches, leaves, trash, and plastic bags to prevent blockages that could lead to water ponding and moisture issues.
  • unchecked Check for long-term standing water, ensure gutters are securely anchored, and inspect for missing or loose sections, especially near downspouts. Verify that all gutter straps are designed to resist high winds.

Proactive Measures:

  • unchecked Utilize drones for comprehensive and safe roof inspections if possible. This can reduce the risk associated with manual inspections.
  • unchecked Regular maintenance inspections should focus on high-risk areas, including the roof’s drainage system and ensure all equipment is secured properly to prevent damage from bad weather.

By adhering to this checklist, you can prevent water damage, mould growth, and structural issues, ensuring your commercial property is well-prepared for the summer season.

Landscape and Outdoor Area Upkeep

Making sure that your commercial property’s landscape and outdoor areas are meticulously maintained for summer is not just about aesthetics; it’s about creating a welcoming atmosphere that enhances safety, boosts employee and tenant morale, and increases property value. Here’s how to keep your landscape in prime condition:

  • Summer Landscape Maintenance Essentials:
    • Adjust the mowing schedule to every 10 days, aiming for a taller grass height of 3 to 4 inches to promote healthy root growth.
    • Revise the irrigation schedule to provide at least 1 to 1.5 inches of water weekly, ensuring your lawn stays hydrated and lush.
    • Install vibrant, seasonal colours with annual plant displays in May or June, and consider a proactive approach for their care.
    • Prune trees and shrubs by summer’s end to maintain a neat appearance and prepare them for the next growing season.
  • Preventative Measures and Aesthetic Enhancements:
    • Conduct an irrigation audit to identify any leaks, breaks, or spray head damage, preventing water waste and unexpected expenses.
    • Address drainage issues promptly to avoid potential property damage from summer rains.
    • Add mulch to landscape beds to conserve moisture, reduce weeds, and enhance the visual appeal of your property.
    • Incorporate flowers into landscape beds to refresh the property’s appearance with a splash of colour.
  • Safety and Curb Appeal:
    • Regularly inspect the property for any signs of damage to curbs, landscaping, or pavements and address them immediately to prevent accidents.
    • Clean up debris, such as leaves and branches, to maintain a neat appearance and ensure safety for tenants and visitors.
    • Upgrade outdated irrigation systems to more efficient models to save on water costs and provide adequate hydration to your landscape.

By following these guidelines, you’ll not only improve the curb appeal of your commercial property but also create a more inviting, safe, and productive environment for everyone who visits or works there.

Exterior Cleaning and Repairs

Maintaining the exterior of your commercial property is essential for enhancing curb appeal and protecting your investment. Here’s a structured approach to exterior cleaning and repairs:

  1. Pressure Washing: Hire professional pressure washing services to remove dirt, grime, and mould from surfaces. This not only cleans but also prevents paint failure and other damage.
  2. Painting and Repairs:
    1. Regularly check the building’s exterior and surroundings for signs of wear, such as cracks or discoloration.
    2. Painting during the warmer, sunny months can significantly improve your property’s appearance and provide a protective layer against the elements. This step not only improves aesthetics but also boosts morale and potentially increases referrals.
    3. Clear gutters and downspouts of debris to prevent water blockage and damage. This simple step can prevent water damage and mould growth, especially during rainy summer days.
    4. Keep parking lots, sidewalks, and patios clean by removing trash and natural debris. This not only maintains your building’s appearance but also prevents damage to interior surfaces.

Check and Upgrade Lighting

As the days grow longer and the temperature rises, your commercial property’s lighting system should be optimized for efficiency and safety. Here’s how to check and upgrade your lighting for the summer months:

  • Outdoor Lighting Maintenance:
    • Replace external light bulbs and ensure all outdoor lighting fixtures are watertight and in good repair.
    • Adjust timers to accommodate longer daylight hours, ensuring outdoor areas are well-lit for evening activities.
    • Prune trees and shrubs to prevent obstruction of light, enhancing both the landscape’s appearance and safety.
  • LED Lighting Upgrade:
    • Consider replacing traditional lighting with LED options to significantly reduce energy costs. LEDs use about 75% less electricity and last 25,000 to 50,000 hours, compared to 750 hours for incandescent bulbs.
    • LEDs are available in various colors and intensities, suitable for indoor and outdoor lighting, task lighting, security, and accent lighting. 
  • Efficiency Enhancements:
    • Install motion sensors in less frequently used areas to save energy.
    • Use dimmers, daylighting sensors, and controllable window shades to adjust the lighting according to natural light availability and specific area needs.
    • For office spaces, LED recessed luminaries and task lighting can improve energy efficiency, while common areas in hotels and retail spaces benefit from an LED retrofit for significant savings.

By addressing these key areas, you can ensure your commercial property is well-lit, safe, and energy-efficient, ready to welcome the summer season.

As we transition into the warmer months, the importance of preparing your commercial property for summer cannot be overstated. From ensuring the efficiency of your HVAC systems to maintaining the integrity of your property’s structure and aesthetics through roof inspections and exterior cleanings, taking proactive steps will safeguard your investment and enhance the property’s appeal. Remember, regular maintenance not only helps in avoiding costly repairs but also contributes to creating a welcoming and safe environment for occupants and visitors alike.
If you’d rather hire a professional services team to help you navigate these maintenance tasks, contact Naco for expert help in maintaining your commercial property this summer. Taking action now will pave the way for a smoother season ahead, allowing you to enjoy the benefits of a well-prepared property.

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